Using Software to Cut Your Firm's Costs | Business 2 Community

Very often these days we take the tools we use in modern business for granted. Communication has been revolutionised even in the last 10 years, and the ?computerisation? of the workplace has changed not only

the look but also the workings of the 21^st century office.This is where software comes in. Without the relevant software to take advantage of the machines we use every day then computers are virtually useless.

The right software can save time, resources and most importantly money. The wrong software however can make a hard job more difficult, particularly if operated by employees who haven?t received the proper training. Used correctly, here?s how software can cut your bottom-line:

Accounts/Payroll/Finance

Probably top on the list is the function for which computers were originally conceived for, and what still underpins their operation ? numeracy. In the past large companies would have employed a substantial?amount of people just to manage the accounts of the company, pay other employees (and themselves), and manage the cash flow of the firm. Even though this is no longer the case, there is still room for savings ? mainly through efficiency increases ? as a result of things like payroll software and accounting applications.Accounting software that is linked to budget spread sheets can make it simple to measure cash flow, and combined with WSSI (?Weekly Sales and Stock Intake?)software can ensure that capital isn?t tied up unnecessarily in stock, and conversely that you are never sold out of physical items that are still in demand by clients and customers.Similarly payroll software allows a greater deal of automation, reducing the time that employees are tied up with recurring tasks. The main example of this is of course paying staff, but there is also recurring payments to suppliers and other companies.

Vehicle Tracking

Although vehicle tracking relies on the hardware to function, it?s the software used in conjunction with it that can make savings. UIs can show information such as vehicle mileage, speed travelled, current and previous locations and even braking statistics. This telemetry can help companies save money by routing employees to jobs/work more efficiently, saving on wages and fuel, cutting down on speeding and heavy braking which are two big causes of vehicle wear and depreciation, and restricting out of work use of vehicles, another problem for fleet managers that can actually result in a fine from tax authorities.

Project Management

Project management software basically makes it easier for groups of people to collaborate on a project or campaign ? from a marketing campaign to a?copy writing?project ? and their functionality includes the ability to delegate tasks, set milestones and reminders, and measure progress and goals all in a central dashboard. Many project management applications are cloud-based, meaning that campaigns can be accessed from anywhere with an internet connections ?particularly useful for people working remotely or from different bases. Money is saved here through productivity and better communication internally. The software can also be used to display results and show work done, useful for customer and client retention. Popular programs of this kind include Base Camp and Podio, but there are many other versions available.

Author: Daniel Nicklin????

Daniel N is a UK-based blogger who writes on a wide-range of topics including business and marketing. He is currently working on behalf of RAM tracking, a leading vehicle tracking supplier.?? View?full?profile

Source: http://www.business2community.com/tech-gadgets/using-software-to-cut-your-firms-costs-0293459

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